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Final Filing Date:  October 8,  2025.

**Please do not apply on Handshake. Applications submitted via Handshake will not be received by DWR.  Online applications MUST BE submitted via https://calcareers.ca.gov/ .**

Job Description and Duties

Why Choose Us:  At the Department of Water Resources (DWR), you will have the advantage of numerous resources to support your work and your professional growth—including training, organizational memberships, and knowledgeable colleagues, of which many are under one roof and all of which collaborate for project success.

We hope you’ll check out the Duties and Desirable Qualifications below and apply for this great career opportunity to join our team and help deliver water to over 26 million Californians as well as contribute to protecting our environment and species conservation efforts.

This is a Permanent-Intermittent position with a maximum of 1,500 hours of work per calendar year.

Duties: Under the general supervision of the Staff Services Manager I of the DWR Architectural and Engineering (A&E) Contracts Section, the incumbent will provide the most difficult secretarial, clerical, and administrative tasks for the DWR A&E Contracts Section. The incumbent will be responsible for all office support duties required to support ongoing assignments and tasks within the Section by using various software and databases and by exercising a high degree of clerical and office management skills.

Specific duties include, but are not limited to:  

  • Assisting in the processing of invoices for the DOE A&E contracts
  • Creating service entry sheets within SAP
  • Tracking A&E contracting invoices and invoice payments
  • Assisting in funding strip creation and approval
  • Organizing and maintaining physical and electronic folders for A&E contracts
  • Assisting in the continual inputting of contracts data within the A&E contracts database
  • Typing final distribution letters to contracts
  • Preparing outgoing correspondence for the A&E Contracts Section in conformance with the DWR’s Correspondence Procedures
  • Serving as the A&E Contracts insurance coordinator by filing and monitoring insurance certificates for all DWR A&E contracts

 You will find additional information about the job in the Duty Statement.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

We are seeking a candidate with the ability to perform the following duties with minimal direction: exercises a high degree of initiative, independence, confidentiality, strong organizational and time management skills with ability to work in a dynamic and fast-paced environment; is a team player, and maintains a high degree of attention to detail, excellent customer service, and communication skills; exemplifies ability to handle and prioritize multiple assignments involving various other staff and team members; displays mature and good judgement, tact, and discretion in all matters; ability to handle telephone calls professionally; is punctual, reliable, and dependable; is innovative and works well under pressure to meet deadlines.

Our ideal candidate should also have knowledge and experience using a personal computer and related software, such as Microsoft Suite, including Word, PowerPoint, Excel, SharePoint, Outlook and experience with DocuSign, MS Teams, Visio and Adobe Acrobat.  Experience using SAP or a similar data or information maintenance system is preferred.

Position Details

Job Code #: JC-492238

Working Title: Office Technician

Classification: OFFICE TECHNICIAN (TYPING)

Salary: $3,829.00 - $4,794.00 

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: Sacramento County

Telework: Hybrid

Job Type: Permanent Intermittent - 1500 Hours

Contact Information: 
Rachel Blum
(916) 695-0271
rachel.blum@water.ca.gov

For more information including detailed job duties, minimum qualifications, and how to apply, please go to https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=492238

To learn more about how to get a State job, click here.