JC-515545 - Administrative Analyst
The California Department of Public Health (CDPH) works to protect the public's health in California, and helps shape positive health outcomes for individuals, families, and communities. CDPH operates around the clock with local, state, federal, and private partners to protect the health of all Californians and visitors. Its essential functions include infectious disease control, food safety, environmental health, laboratory services, patient safety, emergency preparedness, chronic disease prevention, health promotion, family health, health equity, and vital records.
The Department’s core functions are vital to the health and wellbeing of individuals and communities. CDPH carries out a wide range of essential responsibilities, including infectious disease prevention and control, food safety, environmental health, laboratory services, patient safety, emergency preparedness, chronic disease prevention, health promotion, family health, health equity, and the management of vital records and statistics.
The Center for Laboratory Sciences (CLS) is based on the Richmond Campus which employs more than 1,200 people. The Richmond Campus is a flat, 29-acre property located in Richmond's Marina Bay. The CLS serves to protect and promote the health of all Californians through innovative and collaborative infectious disease and environmental testing, including provision of investigation and surveillance activities which form the basis of disease response and prevention. The CLS works to bring together emerging scientific capabilities in testing, analytics, and communications reflecting a new level of coordination, support, and leadership for the public health laboratory system at the state, local and national level. In addition, the Center relies on a continuous improvement infrastructure as a core value in developing solutions that emphasize a culture of quality and performance through performance management success.
*The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year.
The Analyst II, acting as the Administrative Analyst, assists with the daily operations of the Center/Branch by processing and tracking purchase and service orders, preparing and tracking invoice payments. Analyzes, reviews, and reconciles the monthly encumbrances and expenditures in FORE. Ensures Center/Branch encumbrances and expenditures are accurately charged to the correct index and fiscal year and are included in the correct budget based upon funding source. Works closely with the Health Program Specialist I (HPSI) to ensure Center, DO, and other reporting agency drills are accurately executed by deadlines.
The incumbent works under the direction of the Business Operations and Support Unit, Supervisor I, in the Center for Laboratory Sciences, Business Operations Branch.
This position is a 12-month Limited Term (LT) and may be extended up to 24 months or become permanent.
In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
The ideal candidate will demonstrate strong analytical, organizational, and communication skills, along with the following qualifications:
- Experience with State/Federal documents (BCPs, Finance Letters, Budget Revisions, reports, RFPs/RFAs)
- Knowledge of budgeting, fiscal tracking, forecasting, and reconciliation
- Familiarity with purchasing, procurement, contracts, and invoice tracking
- Supports project teams and tracks deliverables/timelines
- Writes clear reports, summaries, and fiscal documents
- Collaborates with internal/external stakeholders
- Strong analytical and problem-solving skills
- Effective verbal and written communication
- Manages multiple priorities and deadlines
- Accepts and applies feedback
- Understanding of process improvement and change management
- Handles confidential information professionally
- Strong organization and attention to detail
- Proficient in Microsoft Office
- Works independently and collaboratively
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included
https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=515545
At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.