ANALYST I
All applications must be submitted through the link external link on Calcareers.
At Caltrans, we foster a supportive environment that encourages open communication and mutual respect, empowering you to bring your best ideas forward. Our commitment to work-life balance ensures you have time to recharge and pursue personal passions, while our dedication to job security guarantees a stable and fulfilling career.
*See more details on the Duty Statement located on the job posting.
For questions, please click “Apply Externally” and see the contact info on our website.
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About the role:
Job Description and Duties
Under the direction of the Supervisor I (Branch Chief), the Analyst I provides analytical and administrative support for the Administrative Services Branch by assisting with records management functions, including maintaining the District’s records retention schedule, preparing documentation, and coordinating secure destruction activities such as confidential shredding and related purchasing needs. The incumbent supports the Conflict of Interest and Form 700 program by maintaining filer lists, monitoring submission status, preparing routine communications, tracking Ethics Training completion, and assisting staff with filing questions. As the District 4 CEFS Forms and Manuals Coordinator, the incumbent updates and distributes forms and manuals, maintains inventory, and responds to inquiries regarding proper use. The Analyst I also supports contract administration by assisting with scopes of work, document preparation, expenditure tracking, invoice processing, file maintenance, procurement documentation, and processing renewals or amendments. The incumbent performs special projects and other duties as assigned to support efficient and effective branch operations. This position may rotate.
PARF# 04-26-0612 / JC- 519095
Eligibility for hire may be determined by your score on the Analyst I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
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https://youtu.be/oC9wIp8QalI
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement.
Working Conditions
Position located at 111 Grand Ave., Oakland, Alameda County.
Multiple positions may be filled from this recruitment.
The incumbent primarily works in a standard office environment with artificial lighting and controlled temperature. The position involves prolonged periods of sitting and working at a computer workstation. The work requires frequent use of office equipment such as computers, printers, copiers, and telephones. Occasional physical activity may be required, such as: Retrieving or storing records in file rooms or archive storage areas. Lifting and moving boxes of records weighing up to 25 pounds. The position may also involve: Occasional travel within the District for meetings or to access off-site storage facilities. Participation in virtual meetings and use of collaboration tools. Eligibility for telework or hybrid work schedules, in accordance with departmental policies and operational needs. The work environment is fast-paced and may involve frequent interruptions, shifting priorities, and deadlines that require flexibility and adaptability.
This position is eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’ current telework policy. While Caltrans supports telework, in-person attendance may be required based operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquarted location. Business travel reimbursements considers an employee's designated Headquarters location, primary residence, and may be subject to CalHR regulations and applicable bargaining unit contract provisions. All commute expenses to the headquarted location will be the responsibility of the selected candidate.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
Additional Documents
Position Details
Job Code #:
JC-519095
Position #(s):
904-051-5157-XXX
Working Title:
Records & Administrative Compliance Analyst
Classification:
ANALYST I
$3,861.00 - $4,839.00 A
$4,181.00 - $5,233.00 B
$5,014.00 - $6,276.00 C
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
Multiple
Work Location:
Alameda County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Caltrans Mission: Improving lives and communities through transportation.
Caltrans Vision: A thriving and connected California.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
Department Website: www.dot.ca.gov
Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity
Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity
Special Requirements
- Statement of Qualifications (SOQ) required
Not including and/or completing the SOQ as directed may result in disqualification from the interview/selection process. Resumes, cover letters, and other materials will not take the place of the SOQ. The SOQ should adhere to the numerical format, address the criteria listed below, be no longer than two pages, and be typed in 12-point Arial font.
- Describe your experience performing analytical and administrative duties in a complex operational environment.
- Provide an example of your experience managing records, retention schedules, or sensitive information. How did you ensure proper organization, security, and compliance with legal requirements or departmental policies (e.g., records retention, audits, or confidential document handling)?
- Describe a situation where you supported a compliance-driven program or administrative function (such as Conflict of Interest/Form 700, contracts, procurement, or audits) that required coordination with multiple stakeholders. What strategies did you use to track deadlines, communicate effectively, and ensure accurate and timely completion?
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/4/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box 168036
Sacramento, CA 95816-8036
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
1727 30th Street, MS 90
Sacramento, CA 95816
Closed on weekends and State holidays.
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of:
Basic principles and practices of public administration, including personnel, budgeting, and management analysis. State and departmental policies and procedures related to records management, procurement, and administrative operations. Records retention schedules and legal requirements for document storage and destruction. Office software applications, including Microsoft Excel, Word, Outlook, and database systems.
Ability to:
Analyze and interpret data, policies, and procedures to make sound recommendations.
Plan, organize, and prioritize multiple assignments to meet deadlines. Communicate effectively both orally and in writing with staff, management, and external stakeholders. Work independently and collaboratively in a team environment. Maintain confidentiality and handle sensitive information with discretion. Learn and apply new systems, software, and procedures quickly and accurately.
Analytical Requirements:
Evaluate records management processes for compliance and efficiency. Track and monitor contract expenditures and deadlines to ensure timely processing. Identify areas for improvement in administrative processes and recommend solutions. Interpret and apply departmental policies related to telework and conflict of interest reporting.
Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
David Maxwell
(279) 234-2433
David.Maxwell@dot.ca.gov
Hiring Unit Contact:
Mitchel Nosbisch
(510) 376-8112
Mitchel.Nosbisch@dot.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Application Instructions:
The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC- 519095) PARF# 04-26-0612 and the title of the position (Analyst I), must be included on the STD. 678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.