Startup Generalist

Looking for a Startup Generalist aka Office Manager, Administrative Assistant, Startup Operations, Project Manager. Ideally 2-4 years out of college. This is a 5-day in person role in SF or NY. We need people who have drive, hunger, grit, work ethic. This is not a 9-5 job, there will be late nights.

Some responsibilities include:

CEO Calendar

• Own and manage the CEO’s calendar, protecting focus time, reducing context switching, and creating effective working rhythms.
• Structure the CEO’s week around fundraising, recruiting, technical coordination, strategy, and deep work.
• Manage inbox and email workflows: triage requests, flag priorities, draft responses, and ensure follow-ups do not fall through the cracks.
• Manage incoming and outgoing phone calls, ensuring messages and requests are handled promptly and routed appropriately.
• Prepare concise daily or weekly briefings so the CEO knows what needs attention, what is coming up, and where decisions are needed.
• Coordinate internal and external meetings from scheduling and preparation through follow-up and logistics.
• Coordinate schedule-related personal appointments when they need to fit around the CEO’s work calendar.
• Anticipate needs and remove friction before issues become urgent.

Office and Team Operations

• Run day-to-day office logistics for a small, fast-moving team.
• Own workplace needs including supplies, packages, snacks, lunches, vendors, and general office upkeep.
• Support the upcoming office move and help create a clean, functional, high-energy environment.
• Plan team lunches, events, offsites, and other moments that help the team stay connected.
• Coordinate travel and accommodations for company onsites and offsites, with clear communication and thoughtful logistics.
• Provide calendar support to other team members when needed.
• Coordinate onboarding and offboarding logistics, including equipment, system access, scheduling, and cross-functional communication.
• Partner with the operations lead and broader team to build lightweight internal processes as the company grows.
• Support recruiting coordination, including candidate scheduling and interview logistics.

You Might Be a Good Fit if You:

• Have 1–3+ years of relevant experience in executive support, office management, operations, hospitality, customer service, recruiting coordination, or startup support.
• Take full ownership and follow through without waiting to be told every next step.
• Exercise excellent judgment with calendars, inboxes, communication, and confidential information.
• Are highly detail-oriented while still seeing the bigger picture.
• Stay steady when priorities change quickly and the playbook has not been written yet.
• Bring low ego, high trust, strong discretion, and a genuine service orientation.
• Enjoy making busy people and teams more effective.
• Are excited by AI, neuroscience, brain-computer interfaces, or other frontier technologies.
• Are willing and able to work from our San Francisco office five days per week.

You’ll Thrive in a Startup if You:

• Operate proactively and resourcefully, especially when the path forward is not obvious.
• Are energized by working close to a founder and the core operating rhythm of the company.
• Can turn an objective like “protect my strategy time” into a better calendar system over time.
• Notice what is broken and quietly fix it.
• Want to grow with the company rather than stay inside a narrow job description.