Financial Services Specialist
PLEASE READ THIS JOB ANNOUCEMENT IN ITS ENTIRETY. An Alameda County Job Application is required in order to be considered for ALL County recruitments.
Alameda County Behavioral Health Department, Medi-Cal Administrative Activities Unit is recruiting for a temporary FINANCIAL SERVICES SPECIALIST II
$43.66-$55.71 Hourly
Alameda County Human Resource Services
TEMPORARY ASSIGNMENT POOL
***Temporary employees are not entitled to full County benefits.
https://www.acgov.org/hrs/divisions/tap/index.htm
Temporary Assignments: Assignments vary in duration depending on the needs of the department. An assignment may end at any time. To obtain a regular position, the appointee will need to compete successfully in a County Exam when open.
*Assignments are expected to last approximately 12 months to 18 months depending on the need of the department.
About Us
The Alameda County Health, Behavioral Health Department (ACBHD) administers the Mental Health Plan (MHP) and Drug-Medi-Cal Organized Delivery System (DMC-ODS). These systems deliver behavioral health services through a network of mental health and substance use service providers. The MHP and DMC-ODS services are made possible through state and federal funding for the delivery of culturally responsive and client-centered services that are designed to meet the needs of the diverse Alameda County community.
As a Mental Health Plan (MHP) and Drug Medi-Cal-Organized Delivery System (DMC-ODS), ACBHD offers a wide variety of services and programs designed to meet the needs of all individuals in need of services. Plan Behavioral Health Administration includes Financial Services, Quality Management, Quality Improvement and Data Analytics, Behavioral Health Administration of the Mental Health Services Act (MHSA), and oversight of ACBH Information Systems and Technology Support Services.
THE POSITION
Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required.
DISTINGUISHING FEATURES
Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements:
1. Independent decision-making.
2. Capacity to present clear oral and written reports to senior managers.
3. Knowledge of governmental financial processes and systems.
4. Ability to conduct financial analysis and formulate financial recommendations; and
5. Limited availability or nature of supervision.
This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development.
EXAMPLE OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.
- Makes revenue and expenditure projections for one or multiple budgets; compiles figures, prepares justifications and participates in the annual budget development process.
- Prepares and reviews claims for reimbursement and cost reports prior to submission to funding agencies for completeness, accuracy and compliance with regulations, policies and procedures; monitor and reconciles received grant funds; contacts claim originators if questions or issues arise; makes required corrections so as to maximize legitimate reimbursable claims.
- Acts as fiscal liaison between the department and the County with direct service providers and Community Based Organizations (CBO's); provides technical assistance to such individuals and groups to ensure that program guidelines are being fulfilled; and manages and negotiates CBO contracts.
- Coordinates and facilitates the procurement process for goods and services for program and administrative staff and pertinent County departments, such as General Services Agency, County Counsel, County Administration Office and Auditor.
- Prepares grant requests and implementation documents after award; maintains records and submits reports to the funding agencies or organizations; answers questions and provides information during the auditing process.
- Responsible for establishing grant documentation and notification according to city, county, state and federal guidelines; completing related accounting work; and monitoring and reconciling grant expenditures. This assignment is responsible for monthly reconciliation and reimbursement of grants with corresponding mandated city, county, state, and federal reports in conformance with established guidelines.
- Administers or coordinates the administration of service provision, construction, personal service or consultant contracts; prepares contract documents; reviews requests for payment and ensures that contract provisions are met and that appropriate approvals are received.
- Monitors departmental revenues and expenditures; reviews and approves invoices for payment; ensures proper allocation of expenditures to the appropriate fund and the availability of funds; reviews revenue and expenditure reports, prepares tracking and summary reports and transfers funds as required.
- Plans and conducts fiscal, administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations.
- Acts as liaison for the unit to which assigned with other County departments, representatives of other organizations, program participants, and the public; serves on a variety of committees and task forces.
- nterprets and applies a variety of policies, rules and regulations; provides information which may require tact and judgment to employees and others.
- Performs such general administrative tasks as drafting and modifying policies and procedures, preparing letters to the Board of Supervisors, Financial Recommendation and Budget Tracking form for the Board letter, assisting with personnel, purchasing and other functions and coordinating activities of the unit with those of other departments.
- Plans, assigns, provides work direction to and reviews the work of others on a project or day-to-day basis.
- Prepares a variety of correspondence, periodic and special reports, procedures and other written materials; may access varied data bases or use information from various sources to prepare such materials; uses computer software to develop and maintain databases and spreadsheets.
- Maintains accurate records and files related to work performed.
- Operates a variety of standard office equipment including a word processor and/or computer; may drive a County or personal vehicle to attend meetings.
- Develops and manages contract process for RFPs, RFQs, IRFQs including all master documents, bid processes, meetings and board letters.
- Provides routine review and analysis of budget expenses and projections to ensure the Department and/or Community Based Organizations are expending County funds according to approved budgets, included Budget Request System reviews and budget adjustments.
- Develops the annual budget documents and presentation and prepares other required budgetary documents for the department.
- Conducts internal and on-site audits of unit facilities and grants, as needed.
FINANCIAL SERVICES SPECIALIST II
https://www.jobapscloud.com/Alameda/specs/classspecdisplay.asp?ClassNumber=0318&R1=undefined&R3=undefined
(Click above for comprehensive job description and additional qualifications.)
MINIMUM QUALIFICATIONS
Education:
Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County’s classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.)
AND
Experience:
Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I.
HOW TO APPLY
An Alameda County application is required to be considered for this recruitment.
Please email the Job Application and a cover letter to:
Tyler Clark, (HCSAJOBAPPS@acgov.org)
Alameda County’s job application template is available online on Alameda County’s Online Employment Center at
https://www.jobapscloud.com/Alameda/sup/bulpreview.asp?R1=00&R2=AF000&R3=01
NEW USERS can click on “Fill out an application” to fill out an application template. Once the application is completed, please click on the “Review” tab to “Print/Save My Application”. A PDF version or digital scan of the application must be submitted to the email address above.
Alameda County Health Care Services Agency is enriched with a diverse workforce. We believe the best way to deliver optimal programs and services to our communities is to hire and promote talents that are representative of the communities we serve. Diverse candidates are strongly encouraged to apply.