Internship Accounting / QuickBooks / Payroll Specialist (Paid)

We offer hours/credits towards your internship. Let us know what program you are in and we will put together a plan to help you gain the experience you need.  Interns must be reliable, trustworthy, and professional. Most of the work will be assisting Project Managers on current projects with accounting/payroll related duties.

EDUCATION REQUIREMENT:

MUST be learning Quickbooks or know how to use Quickbooks Online.

HR, Business, Finance, Bookkeeping or accounting major

WORKING ENVIRONMENT:

Onsite in our construction office in Brentwood (Zip code: 94513).

Daily Duties:

• Answer questions from vendors, employees, and customers about their bills, paychecks, and invoices.
• Pick up and drop off paychecks - make sure pay checks are sent in time.
• Perform misc office-related duties as assigned.
• We are a small company, each employee contributes a lot and is their own dept responsible for tasks that do not overlap with other depts.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Excellent knowledge of computers and the Internet.
• Work fluently with Microsoft Office, email, browsers, Windows operating systems, and PCs.
• Ability and knack for working with numerical data.
• Attention to detail. Accurate.
• Solid understanding of the three levels of QuickBooks Online application
• Knowledge of double-entry bookkeeping is preferred but not required.
• Knowledge of business and accounting terms such as profit, ROI, assets, liabilities, etc.
• Ability to effectively manage time, meet deadlines, and work under pressure.
• Ability to work independently and as a member of a team.
• Ability to communicate effectively, both orally and in writing.
• Knowledge of general office procedures, such as copying, faxing, filing, and shredding.
• Innovative and creative in the form of continuous improvement to internal processes.
• Flexible and adaptable to change.

SUMMARY:

• Under general supervision, create and maintain the accounting records for the company using the QuickBooks Online applications.
• Assist the accounting department manager or owner in running and customizing reports that provide business analysis and results. Perform banking functions as required.

DUTIES AND RESPONSIBILITIES:

General Setup and Accounting Records:

• Create and maintain vendor records, including contact information, payment terms, and any other information required.

• Create and maintain customer records including contact, delivery and payment information.

• Customize the company invoice form and other forms, such as sales receipts and estimates (Plus only) as needed.

• Create and maintain employees including contact information, payroll salary or rate information, and related employment data, such as W-4s and other new hire paperwork.

Transactions:

• Manage bills received from vendors.

• Create and maintain time tracking records, if applicable.

• Prepare estimates if requested.

• If estimates are used, match invoices to estimates. If time tracking is used, tie to invoicing.

• Record bank transactions as needed. Download bank transactions into bank accounts

• Prepare or monitor the preparation of payroll.