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Legal Process Clerk I

County of Alameda
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This classification specification describes the entry/trainee level of the Legal Process Clerk flexibly staffed series.  Incumbents of this classification, under close supervision, receive, examine, prepare, and process a variety of legal documents such as court actions, subpoenas, and criminal warrants in the Sheriff's Office.  They also assure adherence to legal procedures, collect filing fees, do related work as required, and perform support duties related to law enforcement functions.

For more detailed information about the job classification, visit: Legal Process Clerk I (#1511).

Current vacancies exist in both the Warrants & Records Unit and Civil Section of the Sheriff's Office and are located in Oakland and San Leandro.

 

MINIMUM QUALIFICATIONS

EITHER I

The equivalent of one (1) year of full-time experience in the class of Clerk II or in an equivalent or higher-level clerical classification in the Alameda County classified service.  

OR II

The equivalent of two (2) years of full-time clerical experience. 

Substitution:

Possession of an Associate of Arts degree from an accredited college may be substituted for one (1) year of the required experience for Pattern II.

Special Requirements:  

  1. A thorough background investigation will be conducted on all prospective Legal Process Clerks.
  2. Ability to use a computer terminal and a keyboard.
  3. Positions assigned to the Consolidated Criminal Records, Warrant Section are required to work shifts, weekends, holidays and overtime when necessary.  The incumbent must successfully complete the N.C.I.C. Certification process, as a Full Access Operator.
  4. Legal Process Clerks assigned to the Civil Section must successfully complete the N.C.I.C. Certification process, as Less Than Full Access Operator.
  5. Legal Process Clerks assigned to the Civil Section are required to attend a 40-hour Basic Civil School.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

 

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

  • Modern office practices and procedures. 
  • Filing.
  • Operation of standard office equipment
  • Business correspondence.
  • Legal terminology, general legal forms, and documents.
  • Procedures involved with filing, recording, and processing legal documents.
  • A variety of Criminal Justice manuals and automated records management and telecommunications systems, subsystems, and networks. Must also know how these systems interrelate.
  • Various law codes such as the Penal Code, Health and Safety, Welfare and Institutions, Municipals Codes, and other statutory codes.
  • Applicable codes, ordinances, and legal procedures governing the processing and dissemination of criminal history and incident report information.
  • Criminal justice procedures, functions, and relationships of Criminal Justice Systems, Courts, and Law Enforcement Agencies.
  • Basic legal process and policies.
  • Civil and criminal procedures and evidence.
  • Functions of the Sheriff’s Office.

Ability to:

  • Independently perform clerical assignments that require research of pertinent legal codes.
  • Interpretations and applications of various legal codes and procedures.
  • Identification and correction of errors in legal documents with accuracy and speed (legal Compliance).
  • Language usage and mathematical computations.
  • Organize and prioritize the completion of a constant inflow of legal documents.
  • Maintain accurate records.
  • Communicate and orient relevant parties (peace officers, legal professionals, public and private institutions, and the general public) on legal procedures and requirements.
  • Establish cooperative and effective working relationships with co-workers and the public.
  • Independently resolve problems for which there’s no immediate clear policy.
  • Work independently with only general supervision and/or no ongoing, on-site clerical supervision.
  • Analyze and problem-solve.
  • Work under pressure.

 

EXAMINATION COMPONENTS

The examination will consist of the following steps:

1)  A review of applications to verify possession of minimum requirements.  Those applicants who possess the minimum requirements for the classification will move on to the next step of the examination process.

2)  A written examination, which will be qualifying only.  Those applicants passing the written exam will move on to the next step in the examination process.

3)  An oral interview which will be weighted as 100% of the applicant's final examination score.  The oral interview may contain situational exercises.

 

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

 

For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

 

EQUAL EMPLOYMENT OPPORTUNITY
Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer.  All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.