Administrative Officer

Sutton Pierce is seeking an Admin Office Assistant & Records Indexer at our San Francisco location. 

This is full time hourly to start and will become a full-time salaried position if the candidate can complete their job effectively. Sutton Pierce is a fast-growing company, and there is a lot of room for growth in this position based on performance. 

Please refer to our company website (https://www.suttonpierce.com/) to learn more about what we do.

Job responsibilities include but are not limited to:

• Record indexing
• Help prep records to send out and communicate to experts that records were shared or shipped, etc.
• Point-person for records-related issues that experts/clients/SP staff have.
• Office-space organization and upkeep
• Is capable of problem-solving and addressing issues with little guidance, but can seek help when it's needed.
• Calendar Management: Help with scheduling meetings and staying on top of tasks 
• Communication/ Point of Contact: Serving as the first point of contact. Handling inquiries. Help with emails, phone calls, and other correspondence.
• Meeting Coordination: Preparing agendas, setting up  calls, and managing meeting logistics.
• Document Management: Organizing and maintaining files, reports, and presentations.
• Project support: Assisting with special projects, research, and data gathering. 

We are seeking:

• Minimum Bachelor's Degree and 3 years of professional experience, preferably in an administrative and/or management role.
• Effective communication and problem-solving skills.
• Highly organized and detail-oriented.
• Can work well in a team and help manage other team members
• Experience with client/customer relations is a plus.
• Immediate availability to start

If interested, please apply with a resume and cover letter

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Benefits:

• Health insurance
• Paid time off
• 401k

Schedule: Monday-Friday