Accounting Trainee

Under the close supervision of the Accounting Administrator I, the Accounting Trainee position will support operational functions in the ASD/ Fiscal Services/ Accounting/ AR Unit Accounting Section at CalRecycle, a medium to large-compex accounting office.

This position is responsible for duties related to the accounts receivable (AR) functions within the departmental accounting office.

This requires knowledge of accounting principles and procedures, governmental accounting, the uniform accounting system, related laws, rules and regulations, and principles of business management to prepare and track various monthly accounts receivable reports and reconciliations, analyze accounts receivables for completeness and accuracy, and ensure department’s billings are processed according to the state administrative manual (SAM) and regulations as set forth in Public Resources Code (PRC).

35%
Prepare Report of Collections for (California Beverage Container Recycling Fund) CBCRF, non-CBCRF, and associated closing and balancing of the check deposits; This includes making copies of checks and accompanying backup for internal recordkeeping and transmittal to program staff; Ensure the accurate recording of account #, check #, payer, and proper distribution of payment into Report of Collection templates; Processes receipts and accompanying documents in accordance with established procedures and meets daily deposit deadlines; Research invoice/ reporting support documentation in accounting systems; Maintain proper accounting records to support program Report of Collections.

35%
Scan and upload backup documents and related check deposits to DORIIs for (Performance Management Unit) PMU & ARU (Account Receivable Unit) to resolve customers'/ participants' payment issues; Scan and upload all deposit backup daily; Keep accurate accounting support and transaction account activity for audit requests; Preparing deposit slips, running tapes, or delivering deposits.

15%
Process credit card and wire transfers/ ACH transactions on a daily basis and create batches in DORIIS for accounting A/R application.

10%
Maintains records for archiving and retention for all deposits; Print all revolving fund and general cash checks; This includes weekly travel expense claim reimbursements, salary advances; Vendor check requests, and general cash checks out of uncleared collections.

MARGINAL FUNCTIONS

5%
Helping with Payroll (Warrant Releases); This includes mailing out warrant releases and communicating with HR; Ad hoc request (Project based); Assist in performing tasks required to maintain a proper separation of duties in the accounting office; Such tasks may include (but are not limited to) the following: Signing out blank check stock, distributing revolving fund checks, preparing reports of collection; or Preparing deposit slips, running tapes, or delivering deposits; Enroll/ participate in training, where necessary, (by FI$Cal, Department of Finance (DOF) and/ or LinkedIn training) to broaden knowledge and remain consistent with changes/ updates.

This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position’s designated headquarters location, as indicated on their duty statement, at their own expense.  Candidate is required to be in the office four days per week starting July 1st, 2025.